Employers are constantly trying to control travel cost and for many companies, making corporate travel savings is a true challenge. The question is, how can you reduce cost on employee business travel without asking them to share a room? There are some ways to keep costs down without compromising on traveler safety or other services. Outlined below are some methods of doing this.
Choose a Less Expensive Hotel
When making reservations, consider the less expensive hotels. Few employees are ever keen on five-star hotels. In fact, a lot of them will happily exchange one star for a private room. It doesn’t mean you have to settle for lower standards, especially in terms of cleanliness and employee comfort.
You just have to carry out a regular survey of the traveling employees in your selected locations. Find out if their lodgings meet their needs. Finally, narrow down the one that works for your employees and is pocket-friendly, stick with it.
Negotiate Corporate Rates
After you have picked out hotels that are common to your destination, the next step is to negotiate. Don’t be afraid to negotiate for a corporate rate. You must consider hotels that offer amenities such as complimentary breakfasts, afternoon snacks, coffee makers in the room, etc. Your employees can use these amenities when available at no cost.
Develop a Travel Policy
Now you have to develop a detailed travel policy that includes information on per diem payments at the destination. The travel policy must enlighten the employee on which chain of hotels you have established discount with and the car service to use.
The travel policy must also contain details on reimbursement for expenses and spending limits that’ll require the manager’s signature. Implement this travel policy.
Consider Virtual Meetings
Thanks to the development of technology, you don’t have to travel halfway across the world to have a meeting. All you have to do is set up services such as Skype for Business, and you are good to go.
At first, it’ll all seem so strange to you. However, you and your employees will get more comfortable as you use the video conference services and webinars over time.
The key here is to use a consistent booking service for all your travels. From the travel booking to the airline, hotel, and car service. This will make it possible to plan and create a policy that’ll help save cost.
In addition to this, you can request for a corporate discount on every flight, hotel stays, or ride.
Another way to cut the cost of employee business travel is transportation. Our San Diego car service offers an opportunity to reduce the cost of employee business travels through the most reliable employee shuttle San Diego has to offer.
It’s an easy and comfortable way to move the employees around the city without having to worry about their safety.